Many of the issues with CGFS solutions emanate from a lack of oversight. The best-known solution that falls into this category is Dropbox Personal, but the same applies to the regular, and free, versions of OneDrive and Google Drive. That way, the data in those shared drives follows your data region policies.“What makes it unsafe for my organization? And how can we avoid the use of these consumer applications?” In this blog series we’ll tell you all about it.”Ĭonsumer-grade file sync solutions (referred to as CGFS solutions) pose many challenges to businesses that care about control and visibility over company data.

If you set data region policies for organizational units and want those policies to apply to data in shared drives used by those organizational units, you can assign the shared drives to that organizational unit.If you want the data protection rules set for an organizational unit to apply to certain shared drives, you can assign the shared drives to that organizational unit so that the same data protection rules apply.That way, those teams can use shared drives effectively while your overall policy can stay more restrictive. If your Drive sharing settings for your top organizational unit don’t allow sharing with external users or moving content to external Drive locations, but do allow them for child organizational units that collaborate with external people, you can assign shared drives to those child organizational units.You can also set the default organizational unit that shared drives are created in.Īssigning shared drives to organizational units gives you more granular control on data sharing, security, and storage. However, you can also assign shared drives to child organizational units so that the policies applied to those organizational units apply to the shared drives assigned to them. By default, shared drives are assigned to the top organizational unit, and the policies you set on that organizational unit apply to all shared drives. Compare your editionĪs an administrator, you control your organization’s policies on files in Google Drive, including files in shared drives. Supported editions for this feature: Business Standard and Business Plus Enterprise Education Fundamentals, Education Standard, Teaching and Learning Upgrade, and Education Plus Nonprofits G Suite Business Essentials.

Google drive users and organization